Program Officer (F/M)

The Paris Peace Forum is a multi-stakeholder platform launched in 2018 that aims to respond to global challenges through, in particular, a large-scale annual event. Throughout the year, the Forum works to strengthen the governance of global commons such as climate, space or oceans, and to improve international management of global challenges, particularly those of digital and disruptive technologies. Its annual event, in November, brings together heads of state, government and international organizations, as well as leaders of civil society and the private sector, to discuss political initiatives and concrete projects, with an emphasis on the participation of the global South.

 

The team of the Permanent Secretariat of the association, composed of varied and versatile profiles (diplomacy, public relations, communication, programming, operations, etc.), is currently looking for a ” Program Officer” to reinforce its teams.

 

He/She will be responsible for the following tasks:

 

PRIMARY RESPONSIBILITIES 

Help develop the Paris Peace Forum event program:

  • Ensure the smooth preparation and delivery of the conference sessions as well as related editorial materials in coordination with the Program Director and the Secretariat’s teams;
  • Update program information on follow-up tools and databases
  • Draft and send invitations to speakers and monitor responses;
  • Organize preparatory meetings with speakers and write meeting minutes
  • Prepare and send session materials and practical information to speakers;
  • Research global governance topics to prepare the event sessions if needed;

 

Ensure the operational implementation of the program:

  • Coordinate the sessions’ logistical preparation with the operations’ team and the event agency;
  • Liaise with confirmed speakers and coordinate all necessary preparations;
  • Check the thoroughness of speakers’ event registration;
  • Welcome and brief speakers before sessions;
  • Ensure the smooth running of the sessions during the event;
  • Update data in the database after the event;
  • Help prepare post-event wrap-up report and statistics;

 

The Program Officer will work closely with the other permanent Secretariat departments, particularly its Operations, Communications, Protocol, Partnerships, Projects and Policy teams.

 

RESEARCH PROFILE

  • Education: Master’s Degree (or equivalent);
  • Areas of specialization: international relations, political science, international law, development, international cooperation, etc.;
  • Proficiency in English and French, both written and spoken (C2 level or equivalent required);
  • Excellent command of the Microsoft Office suite and digital tools;
  • Experience in organizing international events or conferences would be appreciated.
  • Command of other foreign languages will be considered a plus.

 

SKILLS & QUALITIES REQUIRED

  • Solid organizational skills and methodological thoroughness;
  • Ability to work in a team as well as autonomously;
  • Ability to work within tight deadlines and under pressure;
  • Strong communication, adaptability and interpersonal skills, in particular with international contacts from various types of organizations.
  • Strong writing, analysis, and summarizing skills in both French and English;
  • Good understanding of international organizations and a solid awareness of the issues addressed by the Forum;

 

CONDITIONS

4-month, full-time, fixed-term contract starting 2 September 2024.

Salary: is €33K (gross/year), depending on profile and experience + 50% of lunch vouchers + 50% of transport costs + 50% company health insurance.

The Paris Peace Forum’s Permanent Secretariat offices are located in Paris (15ème arrondissement). Part of the work can take place remotely, depending on the sanitary conditions and the Secretariat’s Executive management’s instructions.

Please send your CV and cover letter to job@parispeaceforum.org by 14 June 2024, with “Program Officer” as the email subject line.

Incomplete applications will not be considered.

Note: CVs and cover letters sent in English are a plus.