Jonathan SARAGO 20191112 (91)

Consultant – Development of a tool to measure the organizational capacities of governance project leaders

Job to be filled as of :

As soon as possible

As part of its Scale-up Committee‘s work, the Paris Peace Forum is looking for a consultant to drive the development of a tool to measure the organizational capacities of governance project leaders. This mission’s deliverables are expected before the end of July 2021, and applications are accepted until 1 March 2021.

1. Background

These terms of reference aim to enable the development of an assessment tool in support of governance projects.

Each year, the Paris Peace Forum (PPF) selects ten projects (Scale-up Projects) to receive customized support from the Scale-up Committee (SCUP). These projects focus on global governance issues (peace and security, human rights, environmental protection, etc.), have reached varying maturity levels, and are carried by a wide range of organization types (NGOs, private companies, states, or international organizations). The support provided by the Forum includes mentoring by high-level personalities for one year, guided by the measurable objectives set at the beginning of the process. More information on the SCUP approach and the projects supported since 2018 is available online.

The assessment tool should aim to:

  • Identify the strengths and weaknesses of the projects and their teams in the framework of fundraising and scaling up. A clear vision of these strengths and weaknesses, shared between project leaders, mentors, and the PPF Secretariat, would allow the definition and prioritization of precise objectives for the year of support.
  • Measure the impact of SCUP support. A quantitative tool implemented at the beginning and end of the year of support would enable the impact of the SCUP’s work to be measured in a clear and (reasonably) objective manner. In turn, this tool would allow the assessment and ranking of different approaches and initiatives to develop and strengthen supported projects based on their added value.
2. Deliverables

For optimal use, the assessment tool for governance projects selected to receive SCUP support would integrate the following features:

  • Quantifiable results: The outcome of the assessment would be quantifiable, with an overall score and/or a score per category set according to a precise analysis grid, allowing for the measurement of progress during the year, as well as for the comparison of projects among themselves, or results between categories for a specific project.
  • Actionable results: The result of the assessment, linked to an analysis grid per score/category, would allow identifying priorities and concrete actions for improvements within each category and defining priorities for SCUP support.
  • User-friendliness: The assessment tool should be intuitive and easy to use, allowing the PPF Secretariat and/or the project teams to use it autonomously. The development of an online platform or application for its administration and analysis may be considered. Similarly, a choice of objective and factual criteria or questions (with quantified and/or yes/no answers) would allow the evaluation to be conducted consistently without requiring exhaustive document reviews and subjective interpretations.
  • Inclusiveness of the analysis grid: The assessment tool should be relevant and useful for various project types and stakeholders, given the wide range of projects and organizations involved in the SCUP program.
3. Proposed methodology

Description of needs

The first step of this process consists of clarifying the expectations, scope, and features the tool should include. This step will take place as part of the review of these terms of reference with potential interviews with project leaders, members of the PPF Secretariat, and SCUP members. The question of the needs/strengths and weaknesses of the SCUP Projects is crucial, as it will help shape the architecture of the analysis tool and the categories it will cover.

Review of existing practices

The second step consists of reviewing existing practices to support or assess the development and maturity of projects and innovations (see examples in the appendix). This review will be relatively broad and will cover different approaches used within the PPF ecosystem, including:

  • Assessment tools used by innovation and social impact actors to support start-ups’ growth or assess innovative financing options (e.g., the Abaca tool developed by Village Capital or those of innovation labs).
  • Partner and project selection tools used by institutional development donors and philanthropic foundations, such as DFID, the EU, and UN operational institutions.
  • Tools to plan and measure the impact of initiatives aiming to strengthen civil society organizations. More specifically, tools used by NGOs or stakeholders specializing in support-related topics, in particular in crisis or developing contexts (e.g., the tool used by the GiZ to plan its scale-up).

This review will first take place within the Forum community and in conjunction with our partners. It will also be extended to the types of initiatives or organizations that seem interesting and are only poorly represented within this community.

This step will involve both a review of documentation and turnkey tools to identify interesting leads and ideas to replicate or adapt, as well as interviews with users to collect their feedback on the perceived strengths and weaknesses of the different approaches and their choices in the development of the chosen approaches.

Development of a tool and analysis grid

Following this review, the lessons learned, inspiring ideas, and relevant practices will be gathered within a draft tool and analysis grid.

Both tools (grid and tool) will be linked via categories and a scoring system. The grid will allow each category’s grades to be explained and interpreted. At this stage, a consultation will be carried out to refine the development process. This consultation will include relevant PPF Secretariat staff, SCUP members, and organizations considered interesting during the review of existing practices

Testing of the developed tools during the 2020-21 SCUP campaign

Once the primary tool has been developed, it will be tested on concrete initiatives via a pilot phase. 2020-21 SCUP-supported projects offer the ideal pool of initiatives for this phase, allowing the tool to be tested on an iterative basis if required.

This pilot will aim to refine and adjust the developed tools based on the results obtained and the feedback from relevant project leaders, as well as the people involved in the implementation of the pilot phase. A questionnaire/checklist could be developed before this phase to ensure critical lessons and hypotheses are captured.

Based on the pilot phase (or several pilot phases in case of an iterative approach rather than a comparative one), the assessment tool and analysis grid will be finalized.

Finalization of deliverables enabling the autonomous use of the assessment tool

Once the analysis grid and the assessment tool have been finalized, a package will be developed to ensure both deliverables are easy to use and can be operated autonomously. This package could include:

  • A user guide/FAQ to explain the process to be followed and how to interpret and use the tools.
  • An online platform to manage the assessment tool and obtain precise results and analyses.
  • A workshop framework to present and conduct this (self-)assessment with the relevant project leaders’ direct involvement.
4. Submitting your application

Consultants interested in this mission are invited to apply at the following address before 1 March 2021 at 11h (Paris time): project@parispeaceforum.org. Please do not hesitate to send us your questions and/or requests for further information. Ideal applications combine in-depth knowledge of the international cooperation environment with expertise in organizational development.

Your application should feature the following:

  • Relevant previous experience (CV)
  • Planned workload plan and methodology
  • Budget and breakdown of costs

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